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User guide - Section 3
3.1 Which forms to use?
All employers who report must complete and submit the Employment Equity Report Form EEA2.
All employers who report must, at the same time, complete and submit an Income Differential Statement Form EEA4.
Copies of the forms to be used are appended in Section 5 of the guide. All forms are available from your local Department of Labour office or Labour Centre. Forms can also be accessed from the website.
Alternatively employers may choose to report in their own format which must contain all the information required by Form EEA2.
3.2 When to report?
150 or more employees?
Employers who employ more than 150 employees are required to report annually to the Department of Labour on progress made in terms of their employment equity plans.
Reports are due
- on 1 June 2000 and thereafter annually on the first working day of October.
Complete
- Form EEA2 All Sections except Section G (progress report)
- Form EEA4 All Sections
From the second reporting cycle onwards Section G of Form EEA2 must also be completed. This section covers progress made in implementing employment equity plans from the time of the initial report to the time of the second report.
Fewer than 150 employees?
Employers who employ fewer than 150 employees are required to report every second year to the Department of Labour on progress made in terms of their employment equity plans.
Reports are due
- on 1 December 2000 and thereafter every second year on the first working day of October.
Complete
- Form EEA2 Sections A, B, F and H
- Form EEA4 Sections A and C
From the second reporting cycle onwards Section G of Form EEA2 must also be completed. This section covers progress made in implementing employment equity plans from the time of the initial report to the time of the second report.
3.3 Where to submit reports?
Reports should be posted, faxed or e-mailed to:
Employment Equity Registry
The Department of Labour
Private Bag X117
Pretoria 0001Telephone: 012 3094000
Facsimile: 012 3202059 / 3220413
e-mail: mailto:eer@labourhq.pwv.gov.zaAlternatively reports should be handed in to your local Department of Labour office or Labour Centre in an envelope clearly marked ‘Employment Equity Registry’.
You are advised to keep a copy of your report as well as a record that you sent the report. Should your report be mislaid or go astray, the onus will be on you to prove that it was submitted and to provide a copy of the report.
You are also required to display a copy of your most recent report in all workplaces.
3.4 Other uses for the report form
Employers can use the report form to provide them with an information framework to assist them with their employment equity plans.
Section B of Form EEA2 shows what information is required for a workforce profile analysis.
Sections C, D, and E of Form EEA2 requires information from employers regarding recruitment, promotions, terminations, disciplinary action, and skills development. Interpretation of this type of information can alert employers to employment equity barriers and so assist them with their analysis of employment policies and working conditions.
Section F provides a useful checklist for employers to ensure that they have taken all the steps necessary to comply with Chapter 3 of the Act.
"The challenge for South African employers therefore is to regard employment equity as an opportunity to develop a more productive, diverse and resourceful workforce."
Sipho Pityana, Director-General of Labour
Stakeholder forum on the Employment Equity Act, 27 may 1999