 |
|
|
|||
|
|
|
||
|
New employer registrations A new employer needs to complete:
Forms UF1
(afrikaans) Please contact us at Enquiries if you need more information How to do a declaration Please note that if you intend submitting your payroll declaration extract by E-mail, it must be in one of the specified formats (please refer to the Declaration Specification Document) and the Subject of the E-mail MUST BE DECLARATIONS in order to enable the Fund's system to extract and read the E-mail. This facility and the E-mail address declarations@uif.gov.za is only to be used for electronic declarations in the specified format. Please do not send manual UI 18 or UI 19 to this E-mail address but use the address enquiries@uif.gov.za for this.Employers must make monthly submissions using one of the mechanisms provided 1. E-mail2. FTP 3. WEB 4. Fax In the case where submissions are made via an attachment to an E-mail the following rules will apply:
uuuuuuuu.nnn Where: uuuuuuuu = UIF reference number · This is the number supplied to each Employer on registration with the Fund and is always used on any correspondence from the UIF. The last 8 digits of the UIF Reference number should be used. Only numeric digits are allowed with no slash or leading zeros. nnn = File Number ·It is important to know that if a file is sent more than once with the same file name, the last file received will be used and it will overwrite all previously sent files with the same file name. · If the Employer wants to send a new file, or additions to the file, increment the number by 1. Back to Top In the case where submissions are made via FTP the following rules will apply. a. The submission file must comply with one or other of the two agreed formats. b. The naming convention that is used for E-mail submissions will also apply to FTP. c. The file must be transferred to the following location on:
An employer wishing to register to FTP declarations must do the following: 1. Send an e-mail to - registrations@uif.gov.za with the following details: 2. The Employer’s UI reference number. 3. Full Christian names, surname, residential address and Identity Number of the owner or partners, 4. In the case of a company or a close corporation, the registered name and number, 5. E-mail address of contact person 6. Telephone number of contact person. OR 1. Web declarations will be ideal for companies with 30 or less employers 2. The fund will keep your last declaration in a secure environment and you can update your declaration monthly. Fax a completed UF18 to the following fax number: Fax 012 337 1912 Multiple Submissions If multiple submissions are made for a given month the second and subsequent submissions with the same file name will over ride any previous submission. The accounting cut-off date will be the 7th day of each month. This means that the employer's account for that month will be debited with the amount declared on the latest submission. Any subsequent submission will be construed to be for the following month. More info Please look at the declaration specification or email us. How to pay UIF Contributions The new Unemployment Insurance Contributions Act, 2001, will come into operation on 1 April 2002 This in effect means that the South African Revenue Service (SARS) will collect UIF contributions from those employers that are registered with SARS for the payment of PAYE and SDL Included in the monthly EMP 201 return issued by SARS in respect of April 2002 will be an additional column for the declaration of UIF contributions. Please note that PAYE, SDL and UIF contributions in respect of April 2002 are payable not later than 7 May 2002. All employers that are currently registered with SARS for PAYE and SDL purposes will receive the new EMP 201 return from SARS. This completed return together with payment for PAYE, SDL and UIF contributions must be submitted to SARS and NOT the Unemployment Insurance Fund as was previously done. SARS will receive these contributions on behalf of the Fund and credit the employer's records accordingly. Those employers that are NOT required to register with SARS for PAYE or SDL purposes must continue to pay their contributions directly to the Unemployment Insurance Fund, as in the past. The UF 3 return form will be issued by the Fund to all these employers. The return together with payment must be submitted to the Fund not later than the 7th day of every month. Even if only 1 employee is liable for the payment of tax, the employer must register with SARS for PAYE, SDL and UIF purposes and the UIF contributions in respect of all employees must be paid to SARS. This in effect means that the South African Revenue Service (SARS) will collect UIF contributions from those employers that are registered with SARS for the payment of PAYE and SDL Included in the monthly EMP 201 return issued by SARS in respect of April 2002 will be an additional column for the declaration of UIF contributions. Please note that PAYE, SDL and UIF contributions in respect of April 2002 are payable not later than 7 May 2002. All employers that are currently registered with SARS for PAYE and SDL purposes will receive the new EMP 201 return from SARS. This completed return together with payment for PAYE, SDL and UIF contributions must be submitted to SARS and NOT the Unemployment Insurance Fund as was previously done. SARS will receive these contributions on behalf of the Fund and credit the employer's records accordingly. Those employers that are NOT required to register with SARS for PAYE or SDL purposes must continue to pay their contributions directly to the Unemployment Insurance Fund, as in the past. The UF 3 return form will be issued by the Fund to all these employers. The return together with payment must be submitted to the Fund not later than the 7th day of every month. Even if only 1 employee is liable for the payment of tax, the employer must register with SARS for PAYE, SDL and UIF purposes and the UIF contributions in respect of all employees must be paid to SARS. Declaration Specification UIF DECLARATION SPECIFICATION Version P [HTML] UIF DECLARATION SPECIFICATION Version P [PDF]
|
